Edit Tab - Congress Configuration

Important Things To Check

• If you have a late entry fee, that the late entry date is correct
• The date of the congress is set correctly.
• The date when you want online entries to close is correct
• You are pointing at the correct paypal account

Edit Tab - Congress Configuration

The settings here determine how the entry form looks and how the system behaves for this congress.

Name of Congress

Used in the heading of the page, and the list of congresses down the left hand side

Role for Access

This indicates who owns the congress. For example Preston Chess Congress 2016 and Preston Chess Congress 2017 are both owned by preston. A role in drupal is a group of users who own the congress and able to update things on this page and see that admin tab

Payment Method

It is possible to ask entrants to pay by Paypal, or some other means, such as by bank transfer, or both. If using Paypal, the organiser must select a payment method which determines which paypal account payment will go to. If you want the option of payment by bank transfer, then fill in details of your sort code and account number. If the user presses the Pay according to organiser instructions button, then instead of being taken to Paypal, the organiser is sent an email immediately (with an approve button on it), and the user is told to pay according to the instructions you specified. Once you have checked your bank account to see if they paid, you can press the approve button in the email and their entry will appear

Image File

The image that is shown in the right hand part of the page header

Date Of Birth

The options for the Date Of Birth prompt in the entry form. No means that no date of birth prompt appears on the entry form

DOB Explanatory Text

This text is placed next to the date of birth prompt to explain why you are asking for date of birth (perhaps for the case when its optional)

Date for Determining Age

For example if the junior section is for players under 18 on January 1st then this date would be set to January 1st

Junior Discount

If this is none-zero then the Date Of Birth field will appear in the price calculation part of the entry form so that this value is subtracted from the price if date of birth indicates that the player is a junior

Veteran Discount

If this is none-zero then the Date Of Birth field will appear in the price calculation part of the entry form so that this value is subtracted from the price if date of birth indicates that the player is a veteran

Late Entry Date

If someone creates an entry after this date then it will automatically add in the late entry fee

Late Entry Fee

If this is non-zero then its added into the cost of entering if someone is trying to enter after the late entry date

Late Entry Date2

This is a special option for Bob Tinton who wants an even higher late entry fee for people entering at the last minute

Late Entry Fee2

This is used instead of the orginary late entry fee if Late Entry Date 2 is exceeded

Online Entry Closing Day

After this date and time the system will not let you enter online at all

Date of Congress

The date when the first day of the congress is. If there is more than one congress then they are ordered by this date. A week after the congress has taken place it will disappear from the list shown to users (although is still accessible via the url)

email recipients

Comma seperated list of email addresses to whom the email is send when someone enters or if someone uses the contact form

Ask if female

If you want a question on the entry form asking for the entrants sex

Country hosting congress

ENG to use ECF ratings, SCO to use Chess Scotland ratings

Status of Congress

Active means anyone can see it and enter. In-active means its only visible to admins and has a message saying don't enter yet.

Give Members Discount

This should normally be ticked. If it isn't then members don't get a discount. It was created in order to run a Scottish junior congress where Chess Scotland members were not given a discount. For SCO congresses blitz rated sections are excluded. For ENG congresses, its the standard Gold/Silver/Bronze discount rules.

Maximum Number of Entries

If the number of entries gets to within 5 of this limit the system will display the number of places left as "less than 5". If anyone attempts to enter when the number of entries is at this limit then when they press the pay button instead of taking them to pay it will display a message that entries are full and advise them to contact the organiser

Extra Discount

Additional discount that can be claimed (see below)

Extra Discount Description

Description of additional discount that can be claimed. For example a congress wants to give a discount for more than one player in the same family so they put "Family Discount" in here and a non-zero value in extra discount field about. Then if somone ticks this box when entering they get a discount

Text Heading on the Entrants list

By default this just says "shows online entries" but if you want to manually add the postal entries you can change it to say something like "includes online and postal entries up to Friday 7th"

Explanatory text seen by user

This is the text (html) that is shown on the home page for the congress containing perhaps links to entry form and details of sections

Allow entry of multiple sections

This allows someone to enter more than one section. It is designed for a congress where it is possible to play in more than once section, for example in the British Chess championships you can play in a morning event and an afternoon event

Multiple entry discount

discount for entering more than one person at the same time

Section entry details

• Section - name of the section, eg Open, Major
• Entry Fee - entry fee for that section - used when adding up what they pay
• grade Limit - grade limit of the section. It doesn't stop them from entering since their grade at the time of the congress could be different to their grade now but it generates a warning that the congress organiser can look out for
• Rating - eg FIDE rated or National (ECF or Chess Scotland) - This setting determines the order in which ratings are looked at to determine the tourny rating column (this order can be viewed within the admin link on the left hand side). In the case of FIDE ratings it also causes some text to appear regards FIDE registration. It is also the rating that is used to check if someone is under the rating limit for a section or not. See below for an explanation of the possible settings.
• Rate - rate of play eg standard or blitz
• Rounds - determines how many rounds appear in the half point bye selector
• Byes - number of half point byes the entrant is allowed to ask for
• Age - age limit for junior sections
• Grp - groups of sections which occur at the same time. So if the flag to allow entry of multiple sections is checked then sections from different groups (which don't occur at the same time) can be entered.
• Delete - if this is checked when the update congress button is pressed then the section is removed.

Buttons

• Update Congress - saves changes (including deleting sections as above)
• Delete Congress - deletes the whole congress (carefull! )
• Cancel - leave the screen without saving changes.
• Clone Congress - copy the congress - useful when creating another similar congress or next years
• Add Section - add a new section to a congress

Ratings

For English Congresses the possible ratings for each section are:

• Sept - The September ECF Rating
• Aug - The August ECF Rating
• Jan - The January ECF Rating
• Monthly - The latest available ECF monthly Rating. The latest available original monthly rating.
• Live - The latest available revised ECF rating( changes daily)
• FIDE - The latest available FIDE rating (updated each month)
• Online - The latest available online rating ( changes daily )
• None - Not rated.

For Scottish Congresses:

• Natnl - The current Chess Scotland grade (updated yearly)
• Live - The Chess Scotland live grading (updated weekly )
• FIDE - The latest FIDE rating (updated monthly)
• Online - The latest online grade ( The Allegro?)
• None - Not rated.