Important Things To Check
- If you have a late entry fee, that the late entry date is correct
- The date of the congress is set correctly.
- The date when you want online entries to close is correct
- You are pointing at the correct paypal account
Edit Tab - Congress Configuration
The settings here determine how the entry form looks and how the system behaves for this congress.
Date of Congress
The date when the first day of the congress is. If there is more than one congress then they are ordered by this date. A week after the congress has taken place it will disappear from the list shown to users (although is still accessible via the url)
Name of Congress
Used in the heading of the page, and the list of congresses down the left hand side
Congress Organisation
This indicates the organisation to which the congress belongs. For example Preston Chess Congress 2016 and Preston Chess Congress 2017 are both owned by Preston Chess Club. This determines who can access the congress Admin tab options.
Image File
The image that is shown in the right hand part of the page header
email recipients
Comma separated list of email addresses to whom the email is send when someone enters or if someone uses the contact form. The first one of these is also the reply-to address on the emails sent out - so where the email would go if someone entering the congress replies to the email confirming their entry.
Platform
over the board or online. If online, then a field to enter online id is shown to the entrant.
Ask if female
If you want a question on the entry form asking for the entrants sex
Entry Form Style
Will contain future option for different entry form
Country hosting congress
ENG to use ECF ratings, SCO to use Chess Scotland ratings
Status of Congress
Active means anyone can see it and enter. In-active means its only visible to admins and has a message saying don't enter yet.
Extra Question
An optional extra question that you can ask for entrant.
Text Heading on the Entrants list
By default this just says "shows online entries" but if you want to manually add the postal entries you can change it to say something like "includes online and postal entries up to Friday 7th"
Maximum Number of Entries
If the number of entries gets to within 5 of this limit the system will display the number of places left as "less than 5". If anyone attempts to enter when the number of entries is at this limit then when they press the pay button instead of taking them to pay it will display a message that entries are full and advise them to contact the organiser
Allow entry of multiple sections
This allows someone to enter more than one section. It is designed for a congress where it is possible to play in more than once section, for example in the British Chess championships you can play in a morning event and an afternoon event
Text With Venue Details
If anything is entered in here, then a new Venue Tab appears to the user. It will contain what you enter here.
Google Map HTML
If anything is entered in here, then a new Venue Tab appears to the user. The reason for this is because if you choose not to use HTML for the congress Text, then you can't put a Google map in their any more so it goes here instead.
Paypal Options
It is possible to ask entrants to pay by Paypal, or some other means, such as by bank transfer, or both. If using Paypal, the organiser must enter a paypal email address which determines which paypal account payment will go to. If you want to charge extra for paypal, enter a percentage here then in the Paypal Charge field and it gets added onto any Paypal entries. This means that you can pass the paypal charges onto your entrants if you wish. If you do this it will show as an extra charge before they pay (in the Enter tab)
Bank Transfer
If you want the option of payment by bank transfer, then fill in details of your sort code and account number. If the user presses the Pay according to organiser instructions button, then instead of being taken to Paypal, the organiser is sent an email immediately (with an approve button on it), and the user is told to pay according to the instructions you specified. Once you have checked your bank account to see if they paid, you can press the approve button in the email and their entry will appear
Date Of Birth
The options for the Date Of Birth prompt in the entry form. No means that no date of birth prompt appears on the entry form
DOB Explanatory Text
This text is placed next to the date of birth prompt to explain why you are asking for date of birth (perhaps for the case when its optional)
Date for Determining Age
For example if the junior section is for players under 18 on January 1st then this date would be set to January 1st
Junior Discount
If this is none-zero then the Date Of Birth field will appear in the price calculation part of the entry form so that this value is subtracted from the price if date of birth indicates that the player is a junior
Veteran Discount
If this is none-zero then the Date Of Birth field will appear in the price calculation part of the entry form so that this value is subtracted from the price if date of birth indicates that the player is a veteran
Give Members Discount
This should normally be ticked. If it isn't then members don't get a discount. It was created in order to run a Scottish junior congress where Chess Scotland members were not given a discount. For SCO congresses blitz rated sections are excluded. For ENG congresses, its the standard Gold/Silver/Bronze discount rules.
Extra Discount
Additional discount that can be claimed (see below)
Extra Discount Description
Description of additional discount that can be claimed. For example a congress wants to give a discount for more than one player in the same family so they put "Family Discount" in here and a non-zero value in extra discount field about. Then if monosome ticks this box when entering they get a discount. Note that the system does not check that they are entitled to the discount.
Multiple entry discount
This should be called multiple section discount, and only applies in the event of a congress that allows a person to enter more than one section, for example a main event and an evening blitz. It only works if a non zero values is entered and the enter multiple sections check box is ticked.
Late Entry Date
If someone creates an entry after this date then it will automatically add in the late entry fee
Late Entry Fee
If this is non-zero then its added into the cost of entering if someone is trying to enter after the late entry date
Late Entry Date2
This is a special option for Bob Tinton who wants an even higher late entry fee for people entering at the last minute
Late Entry Fee2
This is used instead of the orginary late entry fee if Late Entry Date 2 is exceeded
Online Entry Closing Day
After this date and time the system will not let you enter online at all
Buttons
- Update Congress - saves changes (including deleting sections as above)
- Delete Congress - deletes the whole congress (carefull! )
- Cancel - leave the screen without saving changes.