Congress Org UK

This site has been set up with the idea that multiple chess congresses could use the same online entry facility. There is a user guide here. The Privacy Policy is here. Also administrator notes and enhancements list
If interested in using this for your congress, contact us Also if you are interested in helping out with software development (PHP and Drupal ) also please get in touch. I think it might be good to set up a group to support the software, so if you would be able to help with administration, adding new congresses, helping users, logging bugs, paying for the web host, that might be good.


This software is supported by one person (me) in my spare time. If there is a bug I will try my best to fix it, especially if it is causing a problem with your congress. But you use it at your own risk. The ECF are promoting it and people seem to find it useful, but It does not run on the ECF server, because it is used by both Scottish and English congresses. I pay for the host. If I go under a bus, the software will eventually fail too! There is a small group of volunteers who have agreed to help out with this problem, to be contacts for paying the hosting fees, to help with testing and to learn who to administer the system. Please get in touch if you can help.


Use the below buy now paypal button to support this web site with a £5 donation


Some technical details are provided here and the features are described below.

  • Congress organiser logs in to add a new congress. Specify late entry date, number of sections etc.
  • Congress participant fills in online form and selects themselves from the grading list (ECF or Chess Scotland)
  • Congress participant fills in online form to enter details and is directed to paypal to pay.
  • When participant has paid at paypal, this triggers his entry to appear on the list of entrants on the web site, it sends him a confirmation email and it sends a confirmation email to the congress organiser.
  • The congress organiser can log in and amend entries if necessary (e.g. late bye request)
  • The congress organiser can log in and manually add entries, e.g. postal.
  • The system automatically calculates an estimated FIDE rating from an ECF rating or vice versa if necessary.
  • The grading type of each section can be set to FIDE, ECF, or Chess Scotland.
  • The congress organiser can extract a list of entrants into XL which can be fed into Swiss Manager or Tournament Director or used with a word template to print pairing cards or wall charts.
  • A report is created adding up entries by section and accounting for paypal's cut for your treasurer. It also reports instances where the entrant has claimed to be an ECF Silver member but is not.
  • When someone enters a login id is automatically created for them. If they then request a password they can login so they don't need to specify their details each time, and can remove or add themselves to mailing lists.
  • Congress organiser can send a mass email to previous entrants of congresses in their organisation or entrants of a particular congress.